Data Protection and Information Management
The City of Rauma complies with the EU General Data Protection Regulation (GDPR) and other national legislation concerning data protection. Good information management in the City of Rauma ensures the uniform and high-quality management of data and the secure handling and use of data.
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EU General Data Protection Regulation (GDPR)
The City of Rauma has complied with the EU General Data Protection Regulation (GDPR) since 25.5.2018. The GDPR is directly applicable legislation, which is supplemented by the Data Protection Act (1050/2018) and other national legislation.
With the Regulation, the rules on the processing of personal data have become more precise and harmonised across The European Union. Proper processing of personal data strengthens the rights of the data subject and increases openness and transparency.
Key elements of the GDPR include
- the lawfulness of the processing of personal data
- minimising the amount of personal data and ensuring the accuracy of personal data collected
- more information for the data subject
For private individuals, i.e. those who are registered, the reform will be reflected in new rights, for example. Data subjects will have the right to be informed about what data is stored about them and how their data is processed and used for different purposes.
Cookies
Rauma.fi and its sub-sites use cookies. A cookie is a small text file that a web browser stores on a user’s computer or mobile device. Cookies do not harm the device or other files. Only the server that sent the cookie can read or access the cookie later. Cookies can be used to track user activity on websites, but the information collected is not used to identify individual users. Some functionalities of the site will not be available if the user accepts only the necessary cookies. This includes, for example, the embedding of YouTube videos.
Cookies are used to improve the content of the website and to personalise the information and services provided to users. Cookies are also used to ensure technical functionality. Google Analytics is used to collect tracking information, such as statistics on the number of visitors and the most popular content.
Processing of Personal Data and Contracts
According to Article 28 of the GDPR, the processing carried out by the processor of data must be specified in a contract if the owner of data and the processor of data are different entities.
The City of Rauma has agreed with the software suppliers on the processing of personal data by means of a separate Privacy Policy attached to the contracts.
City of Rauma Data Protection Officer
The Data Protection Officer is the organisation’s internal specialist on data protection issues and the contact person for data subjects and the supervisory authority. Data subjects can contact the Data Protection Officer on any matter relating to the processing of their personal data or on questions concerning the exercise of their rights under the GDPR.
Further Information
Information Management
Information management refers to the measures and information security practices by which an authority organizes and protects its data and its processing. These measures are necessary for the authority’s work and other activities, and they apply to all information, regardless of the format in which it is stored or the way it is processed.
The Public Administration Information Management Act 906/2019 (The Information Management Act) defines the general principles and requirements for how information management should be implemented in public administration.
The City of Rauma is an information management unit as defined by the Act, responsible for organizing information management in compliance with legal requirements. Archiving is also part of information management, although it is regulated separately by The Archiving Act 23.9.1994/831.
Information Resource
A set of documents and other similar information related to a specific task or service of a public authority.
Document
A document referred to in Section 5 of Act No 621/1999 on the Openness of Public Administration.
Data Repository
A set of information assets used in the performance of the tasks or other activities of a public authority, processed by information systems or manually.
Public Document Description of the City of Rauma
In order to implement the principle of publicity, the City of Rauma maintains a public document description on its website as part of the guidelines for information requests, i.e. a description of the data repositories managed by the City of Rauma and the information included in the register of cases. The description shows what information the City of Rauma holds and how to request it.